Do you want to automatically rename your PDF files using AI? If your answer is YES, then don’t worry because we have got you covered.
Renaming PDF files is an error-prone process. As you need to open each file and identify its content, type the name accordingly.
However, the manual renaming of PDF files is not only time-consuming but also results in inconsistencies or, misplaced files. Using AI makes the work done in a short time period and wihout any error.
If you want to rename your PDF files using AI but don’t know the process, then don’t worry because our step-by-step guide will teach you the same in a very simple way.
Without any further ado, let’s get started:
Steps to Automatically Rename PDF Files Using AI
- Artificial Intelligence(AI)AI technology is transforming every walk of life. It is also used in renaming PDF files.
- To automatically rename PDF files using AI, you need to use an online tool like Nanonets, Renamer AI, and others. It is good for AI-powered document processing.
Use Nanonets to Rename PDF files:
- Nanonets can easily extract data from the PDF files and rename them according to the format.
- Open Nanonets and create an account.
- If you already have an account, then log in with your ID and password.
- Next, you need to upload your PDF files individually or in batches to Nanonets.
- You will have to specify the data (Invoice number, client name, and date) you wish to extract from the PDF content. Configure Data Extraction:
- Select the naming format using the extracted data.
- The platform will soon process your files and share the renamed PDFs with you.
- That’s IT.
Use PDF Editor Plugins:
- If you have Adobe Acrobat and it is supported by your PDF editor, then you need to install the relevant plugin (e.g., Evermap’s AutoSplit).
- Open the auto-rename feature within the plugin.
- Add naming components, eg, text from specific page areas, custom text, or document properties.
- Add the PDF files for renaming.
- Next, confirm the renaming options.
- The plugin will rename the files based on your configuration and process the files.
Use Automatic Platforms – Power Automate
Here’s how anyone can rename PDF files using Power Automate:
- Connect the location where the PDFs are stored with your automation platform, Power Automate.
- Set up a trigger and the actions to rename the file.
- Next, use the platform’s features to extract the necessary data.
- Post extracting the data, one has to rename the PDF files based on your specifications.
TIPS
- AI-Powered Tools like Nanonets are good at handling different document formats, layouts, and languages.
- Though platforms like Power Automate require more setup, they can integrate with various services.
- Many tools offer free trials or limited versions for testing. Test them out before opting for a paid plan.
- Check that the AI extracts the correct data. This is usually done by verifying the results in the initial stages.
Hope you found this guide on How to Automatically Rename PDF Files Using AI helpful.
For any more questions on the subject, do share them in the comment section with us.